Procurementclerk

Source items or services only when assigned; obtain comparable quotations and confirm price, availability, lead time, payment terms, delivery and collection requirements. 5. Prepare quotation comparisons and purchasing summaries for review without selecting suppliers or committing Company funds. 6. Draft purchase orders from approved documentation, circulate them for signature, issue only approved orders and confirm supplier acknowledgement and delivery dates. 7. Review open requisitions, quotations and purchase orders daily; follow up suppliers and escalate unavailable items, backorders, partial deliveries or delays early. 8. Prepare the daily driver schedule draft, collect approved payments and supporting documents, add authorized pickups and deliveries, and support departure within the approved morning window. 9. Ensure next-day driver requests are entered by the required cut-off, flag late or incomplete requests and update task outcomes when drivers return. 10. Provide purchase orders, quotations, invoices, delivery notes and related supplier documents for verification and handover to Inventory before the daily posting cut-off. 11. Update the Local Order Sheet by 3:30 PM daily and maintain the Foreign Order Sheet, supplier lead times, expected delivery dates, collection notes and reasons for delay. 12. Provide Inventory and requesting departments with factual updates by 3:45 PM daily; where the driver returns after 4:00 PM, issue the receipt update by 8:00 AM the next working day. 13. Maintain the daily pending list by close of business and prepare supporting information for urgent procurement, open requisition, open purchase order, cash-projection and weekly management reports. 14. Support overseas orders by updating shipment records, following up tracking or shipping documents and forwarding assigned information to the Procurement Supervisor promptly. 15. Match and file requisitions, quotations, approvals, purchase orders, invoices, delivery records, payment documents and correspondence in complete physical and electronic files. 16. Maintain supplier contact details, quotation history, price information, lead times and compliance records, and provide professional updates to suppliers and internal requestors. 17. Comply with GPI procurement procedures, delegated authority, confidentiality, QHSSE requirements, ISO document controls and applicable Company policies and legal requirements. 18. Perform other duties assigned by the Procurement Supervisor, Finance Manager or authorized management representative within the scope of the role.