Facilities Manager

The Facilities Manager is expected to build a proactive maintenance culture, improve operational efficiency, reduce facility operating costs, and protect the company's physical assets. FACILITIES MANAGEMENT • Manage all company facilities and physical assets • Ensure every location is maintained to the highest professional standards • Develop and implement preventive maintenance programs • Conduct routine inspections of all facilities • Maintain building appearance and functionality • Ensure minimal disruption to business operations • Maintain emergency preparedness for all locations MAINTENANCE MANAGEMENT Oversee maintenance of HVAC systems, electrical systems, plumbing systems, generators, backup power systems, UPS systems, CCTV infrastructure, fire protection systems, security systems, lighting, roofing, flooring, doors and shutters, shelving and fixtures, warehouse equipment, company vehicles, landscaping and exterior areas. CONTRACTOR & VENDOR MANAGEMENT • Source qualified contractors • Obtain competitive quotations • Evaluate bids • Negotiate pricing • Supervise contractor performance • Verify completed work • Approve invoices • Maintain an approved contractor database • Ensure contractor compliance with company safety standards ASSET MANAGEMENT Develop and maintain a complete asset register including equipment, furniture, fixtures, mechanical systems, electrical infrastructure, building assets, vehicles, warranties, service history and replacement schedules. Develop a fleet management data sheet and maintenance checklist for company vehicles to support effective asset and maintenance tracking. PREVENTIVE MAINTENANCE PROGRAM Develop maintenance schedules for monthly inspections, quarterly servicing, annual certifications, equipment replacement planning, warranty servicing and regulatory inspections. Maintain detailed maintenance records for all company assets. BUDGET & COST CONTROL • Prepare annual maintenance budgets • Control maintenance costs • Evaluate repair versus replacement decisions • Identify cost-saving opportunities • Recommend energy-efficient improvements HEALTH, SAFETY & COMPLIANCE Ensure compliance with Occupational Health & Safety regulations, fire safety standards, building regulations, emergency preparedness requirements, environmental standards and company safety policies. Conduct routine safety inspections and recommend corrective actions. SPACE PLANNING & FACILITY IMPROVEMENTS Coordinate office layouts, retail store layouts, warehouse optimization, storage improvements, customer flow enhancements, workplace improvements. SUSTAINABILITY & ENERGY MANAGEMENT Identify opportunities to reduce utility costs, improve energy efficiency, reduce water consumption, improve backup power reliability, extend equipment lifespan and improve environmental performance. • Other duties and responsibilities that may be assigned from time-to-time.